Academic Support For Athletics (OAS)

Villanova University Student Handbook

  • print
  • email
  • font +
  • font -
  • rss

Class Attendance and Varsity Excuse Forms

There is a direct correlation between classroom attendance and academic success. Accordingly, class attendance is mandatory for all student-athletes. If a student-athlete must miss class(es) due to participation in any Varsity contest, the athlete is to notify the professor before the absence. Student-athletes are encouraged to notify a professor at the beginning of the term of classes he/she will miss during the semester due to Varsity competition. Excused absence forms may be obtained from the Academic Support Office. Student-athletes are responsible for completing any homework, projects, term papers or tests missed during absences.

Unnecessary excessive absences will be subject to established disciplinary measures. THIS DISCIPLINE MAY INCLUDE PRACTICE AND/OR GAMES AND/OR TRAVEL RESTRICTIONS BY THE OFFICE OF ACADEMIC SUPPORT.

Academic Resource Center (ARC)

Location:Stadium Pressbox
Hours: Monday-Thursday 6:00 p.m. to 10:00 p.m.
Sunday 5:00 p.m. to 10:00 p.m.
Entrance/Exit:Main door for pressbox facing Lancaster Ave. (route 30)
Staffing:Director - responsible for decision-making with Nancy White, opening/closing, all relevant paper work, and monitoring of students, tutors, and mentors.
Intern - responsible for aiding director in all of his/her duties, as well as also playing an integral part in the decision-making.
Tutors - responsible for aiding students in their studying.
Mentors - responsible for helping students make a smooth transition into college academia and athletics and to advise students on decisions concerning both academics and athletics.
Goal:Provide an efficient and comfortable learning environment to serve as an extension of the Academic Support Office which insures academic success for all student-athletes.
Floor Plan:1st floor - entrance and exit
2nd floor - team study hall (may also b used for individual study hall
3rd floor - individual study hall, computer lab, sign-in
4th floor - individual rooms for tutoring, mentoring, and small study groups
Academic Resources:Tutors & Mentors
Computers and printer
Rooms for quiet study hall
Dry erase boards for tutors, mentors, and coaches
Signage:Individual study hall sign-in sheet
Tutor sign-up sheet for students
Tutor/Student sign-in sheet for tutors not available on a nightly basis

Computer Lab - Academic Support Center - Jake Nevin Field House

A computer facility, located in the Academic Support Office in the Jake Nevin Field House, is available for all student-athletes. Our computer room is equipped with 5 Hewlett Packard Vectra XA5 computers and a Hewlett Packard Laser Jet printer. These computers provide access to the Campus Network. Stop by and use the facility- it is for you! The computer room hours are: Monday through Friday from 9:00 a.m. to 5:00 p.m.

Note: During exam periods these hours will be extended.

Laptop Computer Program

Eight laptop computers will be available for the use of student-athletes. The following rules must be observed for the continued use of these computers:

  1. Reserving a Laptop: Student-athletes must reserve a laptop in person by filling out a reservation form. A computer may be reserved, at most, two days in advance. For example, if a student-athlete would like to use a computer for a weekend road trip, the computer may be reserved the Wednesday before the weekend.

  2. Pick-up Section: A computer may be picked up after 12:00 p.m. on the reserved date. At that time the reservation sheet should be completed with the following information: the student-athlete is required to leave a form of I.D. in the OAS while the computer is on loan. Acceptable forms of I.D. include: drivers license, V.U. student I.D. or a major credit card. The student-athlete must also learn how to properly use the laptop before borrowing it from the Office of Academic Support (OAS).

  3. Return Section: The laptop must be returned by 12:00 p.m. the following day on overnight usage. THERE ARE NO EXCEPTIONS TO THIS RULE. Other student-athletes may be waiting to take a computer out. Late returns will result in restrictions on future use. Upon returning a laptop, a student-athlete must sign the computer back in, computers are not to just be dropped off.

  4. Student-athletes will be liable for the loss/theft of a computer signed out to them.

  5. Computers will be issued on a first-come, first-served basis with priority given to traveling teams. If a student is not traveling on a particular weekend and would still like to borrow a laptop, he/she may sign out a computer after 3:00 p.m. that Friday if there are any remaining at that time.

Freshmen Monitoring Program

Freshmen student-athletes will be assigned a Graduate Mentor who will assist them through an individualized academic monitoring program for the year. With the guidance of the Graduate Mentor, the freshmen will complete weekly academic monitoring forms in their notebooks. The notebooks will include a student handbook, a course syllabus for each course taken, and daily and monthly planners. The monthly planner will include course schedules, practice times, Varsity game/meet schedules and mandatory life skills sessions for fall 1999. The monthly planner will encourage freshmen to complete Varsity Excuse Forms for away events a month ahead for presentation to the faculty.

This individualized program of monitoring will help to make the freshman experience, both academically and personally, a success. Weekly check-in hours for all the freshmen will be sent to coaches during orientation week and will be included in PAWPRINTS, as well as being posted on all bulletin boards. All freshmen will be responsible for their weekly check-in time and prompt attendance.

Procedure for Undergraduate Registration on the Web

1. Advisement
The name of your academic advisor can be viewed by accessing 'NOVASIS' with your PIN and then entering the 'Student Records Information Menu.' Your academic advisor will issue a 'Registration Access Code' that will allow you to register on the Web at or after your time appointment. Your time appointment is listed in the Master Schedule and also on 'NOVASIS.'

2. Check the Master Schedule for Open Sections
Before your time appointment for registration, you should check the Web for open sections of the courses that you would like to register. The Master Schedule can be viewed at www.villanova.edu/webview/schedule.html

3. Registration
After consulting with your academic advisor and checking the availability of open sections, you are ready to register for the upcoming semester. At or after your time appointment you will:

  • Access the Registrars home page: www.registrar.villanova.edu
  • Follow steps for on-line registration (also listed in the Master Schedule).

    4. Assistance with Procedures Obtained in the Office of Academic Support

    Summer School

    The NCAA specifies that an enrolled student-athlete may receive athletically related financial assistance to attend an institution's summer school only in the same proportion to the amount of athletically related aid received during the prior academic year. If the student-athlete did not receive athletically related aid during the prior academic year, he/she will not be provided athletically related aid during the ensuing summer term. Student-athletes who are eligible for summer school financial support must complete an authorization form obtained in the Office of Academic Support. This completed form must be approved by the (1) Academic Support Office, (2) Compliance Office, (3) Director of Athletics for your sport, and (4) Business Office.

    Tutorial Assistance Program

    The Office of Academic Support provides tutorial support for student-athletes in every discipline of the University, and is responsible for compensating the tutors, hence all student-athletes have tutorial assistance available to them free of charge. Tutorial sessions in math for the arts, business calculus and math analysis will be held every week in the Academic Resource Center. Please check the bulletin boards and PAWPRINTS for sessions.

    Continuing Eligibility Requirements

    BE ADVISED THAT UNDER NO CIRCUMSTANCES IS ANY STUDENT-ATHLETE PERMITTED TO DROP OR WX (OFFICIAL WITHDRAW) A COURSE OR CREDITS THAT WOULD PLACE HIM/HER BELOW THE TWELVE (12) CREDIT MINIMUM WITHOUT PREVIOUS APPROVAL FROM THE ACADEMIC ADVISOR. SUCH ACTION WITHOUT APPROVAL RENDERS THE STUDENT-ATHLETE IMMEDIATELY INELIGIBLE TO PRACTICE OR COMPETE FOR ANY INTERCOLLEGIATE TEAM.

    1. Full-Time Status
    A student-athlete must be enrolled in a minimum of 12 credit hours per semester. Villanova has a computer program in place to flag any student-athlete who might personally withdraw from a course without consulting his/her academic advisor.

    2. Satisfactory Progress
    In order to maintain eligibility, a student-athlete must have successfully completed twenty-four (24) credit hours of course work toward a degree from one playing season to the next and maintain a minimum GPA of 2.0. Only 6 credits earned in summer school may be applied toward the required 24 credit hours. In other words, the student-athlete must have passed 18 of the 24 credits before the summer school session.

    3. Grade Point Average
    A student-athlete must maintain a grade point average of 2.0. EXCEPTION: A student-athlete is eligible to compete and practice with a 1.70 GPA during the second semester of his/her freshman year only.

    4. Designation of Degree Program
    A student-athlete must designate a program of studies leading toward a specific baccalaureate degree by the beginning of the third year (fifth semester) of enrollment.

    5. Percentage of Degree Requirements
    A student-athlete entering his/her third year of enrollment shall have completed 25 percent of the course requirements toward his/her degree, entering the fourth year, 50 percent, and entering the fifth year of enrollment shall have completed 75 percent of courses required toward his/her degree.

    • Newsletter